How to Get a Virtual Address and Phone Number for Your Business in 2025
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A virtual address and phone number can level up your business's professional image while keeping your personal details private. No matter if you're running a startup, freelancing, or expanding your company, these tools help you manage communications and mail without a physical office. In this guide, we'll dig in to everything you need to know about virtual addresses and phone numbers, including setup tips, top providers, and how they benefit remote businesses. Let's get started.What Is a Virtual Address and Phone Number?
A virtual address gives your business a professional mailing address without needing physical office space. Similarly, a virtual phone number lets you make and receive calls without tying up your personal number.
Key features:
Professional business address in a prime location
Mail handling and forwarding services
Local or toll-free phone number options
Call forwarding to your preferred device
SecondLine Business Phone Setup for Professional Communication
SecondLine offers an easy way to get a business phone number that works alongside your existing smartphone. It's perfect for separating work and personal calls while maintaining a professional image.
How it helps:
Get a dedicated business number in minutes
Answer calls from your smartphone or computer
Includes voicemail and call forwarding
Works with WhatsApp for business messaging
Opus Virtual Office provides similar professional phone services with receptionist support at 650+ locations nationwide.
Top Providers for Virtual Address Services
Several companies specialize in providing virtual addresses with mail handling services. Regus offers over 4,000 locations worldwide, while US Global Mail focuses on digital mail management.
Comparison of top services:
Opus Virtual Office: $99/month all-inclusive plans
Regus: Global presence with meeting room access
Georgia Registered Agent: Owns their building for stable addresses
US Global Mail: 30-day free trial available
Benefits of a Virtual Address and Phone Number
Using these services offers multiple advantages for modern businesses working remotely.
Main benefits:
Privacy: Keep your home address off public records
Professionalism: Establish credibility with clients
Flexibility: Work from anywhere while maintaining a local presence
Cost savings: Avoid expensive office leases
Florida Registered Agent notes how their virtual office helps businesses expand into new markets without physical relocation.
How to Choose the Right Virtual Address Service
Selecting the best virtual address depends on your specific business needs and location requirements.
Selection criteria:
Physical location: Pick an address that benefits your business
Mail handling: Check scanning and forwarding options
Additional services: Look for phone answering or meeting rooms
Stability: Prefer providers who own their buildings
As Business Credit Blogger explains, virtual offices create the opportunity for business owners to have the best of both worlds professional image with home office flexibility.
Setting Up Your Virtual Phone System
A virtual phone number works differently than traditional landlines, offering more features and flexibility.
Setup steps:
Choose a local, toll-free, or international number
Set up call forwarding to your mobile or computer
Configure voicemail and business hours
Add team members if needed
While CallHippo's free virtual number guide was unavailable at time of writing, their blog remains a useful resource for phone system information.
Legal Considerations for Virtual Addresses
Using a virtual address for official business filings requires understanding local regulations.
Important legal points:
Some states require physical addresses for LLC formation
Virtual addresses may need to be in your state of operation
Check with your registered agent about compliance
Update all business licenses and filings
Georgia Registered Agent confirms their virtual office addresses can be used for official business documents in Georgia.
Adding Professional Services to Your Setup
Many virtual office providers offer additional services to support your business operations.
Available add-ons:
Live receptionist answering calls
Meeting room rentals by the hour
Mail scanning and digital delivery
Administrative support services
Opus Virtual Offices includes these services in their all-inclusive $99/month package, as shown on their website.