How to Get a Virtual Business Address and Phone Number in 2025
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A virtual business address and phone number can level up your company's professionalism without the cost of a physical office. No matter if you're running a home-based business or managing a remote team, these tools help you establish credibility. In 2025, more businesses than ever are using virtual addresses and phone services to keep overhead low while maintaining a professional image. Let's dig in to how these services work and how to choose the right ones for your needs.Why Your Business Needs a Virtual Address
A virtual business address gives you a professional location without renting office space. Services like US Global Mail provide real street addresses where your mail gets received and processed.
Key benefits:
Use it for business licenses and registrations
Keep your home address private
Get same-day mail scanning
Forward physical mail when needed
SecondLine Business Phone Setup for Professional Communication
Pair your virtual address with a business phone number. SecondLine offers dedicated numbers that work on your existing smartphone, perfect for separating work and personal calls.
How it helps:
Get a local area code anywhere in the US
Includes voicemail and call forwarding
Set up WhatsApp Business with your number
No extra hardware needed
How Virtual Mail Handling Works
Services like Northwest Registered Agent scan and forward your mail digitally, so you never miss important documents.
Typical features:
Mail received at a real street address
Same-day scanning to your online account
Options to shred or forward mail
Package handling available
Adding a Virtual Receptionist
Some virtual office plans include live receptionists to answer calls in your company's name. Opus Virtual Offices offers this service starting at $99/month.
What to expect:
Professional call answering
Custom call screening
Message taking and forwarding
Appointment scheduling options
Meeting Room Access When Needed
Many virtual office providers offer conference room rentals by the hour. Georgia Registered Agent includes this with their virtual office plans.
How it works:
Reserve rooms online
Pay only when you need them
Professional settings for client meetings
Often includes AV equipment
Choosing the Right Phone Service
Your virtual business phone number should be reliable and full-featured. Look for services that offer:
Must-have features:
Call forwarding to any device
Voicemail with email notifications
SMS/text capabilities
Easy number porting if needed
Legal Uses of Virtual Addresses
As explained by Business Credit Blogger, virtual addresses are accepted for most business needs but have some limitations.
What to know:
Works for LLC registration in most states
Some banks may require physical visits
Check local zoning laws for home businesses
Not all mail services qualify as legal addresses
Premium Virtual Office Locations
Providers like Regus offer addresses in prestigious buildings worldwide, giving your business instant credibility.
Location benefits:
Choose from 4,000+ global addresses
Appear established in key business districts
Local phone numbers available
Mail handling included